Last updated: 2025-10-21

Personal datacontroller

The New Nordics AI is a joint effort between the Nordic-Baltic countries, founded by AI Sweden, AI Finland, Digital Dogme (Denmark), TEK Norge (Norway) and Allmannarómur (Iceland) ("New Nordics AI"). Lindholmen Science Park AB, organization number 556568-6366, ("Lindholmen Science Park", "we", "our", "us") are providing, as a part of the initiative, this website (the "Website") to communicate in relation to the New Nordics AI. When you are visiting this website and interact with the website, for example by clicking on links, sign up for our newsletters or fill out our contact form to get in contact with us, we process your personal data.

Your integrity and the protection of your personalinformation is important to us. We have created this Privacy policy to inform you about our processing of your personal data in relation to the website ofNew Nordics AI (the “Website”).

FunctionalCookies when visiting our Website

We process personal data about you when you visit theNew Nordics AI Website through the use of functional cookies.

1. Categories of personaldata

We process your IP-address and the choices you have made on the Website eg. language settings.

2. Purpose

We process your personal data through functional cookies to host the Website and to remember the settings you have made and ensure the technical prerequisites for the Website to function in the way that can be expected by you as a visitor of the Website.

3. Legal basis

These processing activities are based upon that the processing is necessary for the purposes of our legitimate interest to provide the Website and ensuring that the Website can be used by you as a visitor in the way we intend.

4. Data source

We collect information directly from you, as well as automatically through the functional cookies on the Website.

5. Retention period and deletion

The specific storage period for each cookie (e.g., a session cookie that is deleted when the browser is closed, or a persistent cookie with a specific lifespan) that is stored for as long as necessary for the cookie's purpose can be found in the cookie declaration.

6. Recipients of PersonalData

We share your personal data with third parties that process personaldata on our behalf, so called processors, e.g., suppliers of support and maintenance of the Website and IT-services, etc.

We may also transfer personal data to third parties acting as independent controllers or joint controllers with Lindholmen Science Park, if such transfer is required by applicable law, or if we have another legal ground for such transfers.

Statistics

We process personal data about you who visit the NewNordics AI Website through our use of cookies.

1. Categories of personaldata

To enable user differentiation and support our analysis, we will process the following personal data: IP address, type of browser, the pages you visit, information on the duration of the visit to our website, the links that you have clicked on, geographic location, the choices you have made on the Website, the Cookie ID generated for your visit as well as how you found the Website.

2. Purpose

We process your personal data for the purpose of gathering statistics for internal analytics to understand how our communication channels and digital platforms are used by visitors to the Website, which website you have visited prior to our Website and what content on our Website that are of interest to you. Aggregated data will be used for public sharing to illustrate overall trends.

We also process your personal data for the purpose of ensuring that theWebsite can be used by you as a visitor in the way we intend.

3. Legal basis

These processing activities are based on your consent provided when you make your choices in our cookies settings of the Website.

You can modify or withdraw your consent to these types of cookies through our cookie settings.

4. Data source

We collect this personal data through cookies on theWebsite when you are using the New Nordics AI Website.

5. Retention period and deletion

We will retain your personal data only for the purpose of compiling statistics until the completion of the relevant report. Deletion will be made after the report is finalized.

6. Recipients of PersonalData

Personal data may be shared with third parties involved in the development, operation, or maintenance of the Website or theNew Nordics AI. This includes both external service providers and internal parties who support, improve, or manage various aspects of the platform.

Registration for newsletter

We process your personal data when you sign up to receive our newsletter on the Website.

1. Categories of personaldata

We process your name and email address (contact information) and your IP-address when you sign up to receive our newsletter.

We also process information about when you receive and open our newsletters as well as what links you click on in the newsletter.

2. Purpose

We process the personal data of you as a Recipient for the purpose of communicating with and sending marketing materials to you, including newsletters, invitations to our events and information about and relating to the New Nordics AI.

We process information about when you receive and open our newsletters as well as what links you click on in the newsletter based for the following purposes:

to determine the retention period as described below,
to gather statistics to improve the content of our marketing material (if you want to read more about this type of analysis please see our information about cookies.
fulfill legal requirements in relation to e.g. marketing legislation (keeping record of if you have unsubscribed to receiving our newsletters/marketing material).

3. Legal basis

The processing of your personal data for the purpose of communicating and sending marketing materials to you is based upon that the processing is necessary for the purposes of our legitimate interest to provide you with the newsletter you signed up to receive.

If you have given consent we are instead processing your personalinformation for the above described purposes and to send you marketing materials electronically on the basis of your consent. If you do not want to receive a newsletter from New Nordics AI you can unsubscribe in respective newsletter or contact us through the contact information provided below in thisPrivacy policy.

The processing of your personal data for the purpose of determining retention period, gathering statistics and fulfilling legal requirements is based on that the processing is necessary for the purposes of our legitimate interest of determining when your personal data should be deleted and to improve the content of our marketing materials.

In addition, the legal basis for the processing related to keeping record of if you have unsubscribed to receiving our newsletters/marketing material, is that the processing is necessary for compliance with the SwedishMarketing Act.

4. Data source

We collect your personal data directly from you when you sign up to receive our Newsletter on the Website. The information about when you receive and open our newsletters as well as what links you click on in the newsletter is collected through the IT-services we use for managing the send out of marketing materials to you.

5. Retention period anddeletion

This personal data will be processed as long as you have provided your consent, or 12 months from the last time you read our newsletter or other marketing materials.

If you unsubscribe from receiving our newsletters or other marketing material we will store your personal data for a period of ten (10) years after our receipt of such request in order to make sure that no marketing material is sent to you.

6. Recipients of PersonalData

We share your personal data with third parties that process personaldata on our behalf, so called processors. These processors are, e.g., suppliers of support and maintenance of IT- and cloud services.

Registration through our contact form

We process your personal data when you fill out the contact form on our website.

1. Categories of personaldata

We process your contact information such as your name and email address as well as technical details such as your IP-address. We also process personal data if you decide to include such information in the field where you can enter free text.

2. Purpose

We process the personal data of you as a Contact Person when you decide to fill out our contact form for the purpose of replying to your questions, suggestions or to provide help or support in an inquiry you provide us with.

3. Legal basis

This processing is based upon that the processing is necessary for the purposes of our legitimate interest to enable visitors to our website to contact us in a suitable way to ask questions, give feedback or to get help with something related to the purpose of the New Nordics AI which you requested through the contact form.

4. Data source

We collect your personal data directly from you when you fill out the contact form on the Website.

5. Retention period and deletion

This personal data is processed until we have provided an answer to your questions, replied to any ideas or suggestions, managed any requests or other information provided by you in the contact form.

6. Recipients of PersonalData

Your rights

Below you can read about the rights you have in relation to our processing of your personal data. To exercise your rights, you are welcome to contact us in accordance with our contact information below.

Right to objectto our processing

You have the right to object to the processing of your personal data that is based on the legal basis that the processing is necessary for the purposes of a legitimate interest.

Right to access

You have the right to obtain confirmation from us as to whether or not we process your personal data. If we process your personal data, you have the right to receive information about our processing of your personal data. You also have the right to request a copy of the personal data we process about you.

Right to rectification

You have the right to have incorrect personal data corrected and to have incomplete information completed by providing us with the correct information.

Right to erasure(right to be forgotten) and limitation of our processing

You have the right to request that we erase your personal data (for example, if the personal data is no longer necessary for the purpose of the processing). You may also request that we restrict certain processing of your personal data (for example if you object to the accuracy of the data).

Right to data portability

If you have given your consent to our processing of your personal data or if the legal basis for our processing is to fulfil an agreement with you, then you have the right to obtain the personal data that you have provided to us in a structured, commonly used and machine-readable format. You also have the right to request that we transmit such personal data to another controller or that we assist you in transmitting the data to another controller when this is technically feasible.

Right to complain

You have the right to lodge a complaint with a supervisory authority concerning our processing of your personal data. The supervisory authority inSweden is (Integritetsskyddsmyndigheten - IMY). See contact information to IMY below.

Our contact information

If you want to contact us with regards to our processing of your personal data, or if you want to exercise your rights in relation to our processing of your personal data, you are welcome to contact us through the contact details below.

CONTROLLER
Name: AI Sweden, Lindholmen Science Park AB
Company organization number: 556568-6366
Postal address: Lindholmspiren 3-5, Box 8077, SE-402 78 Gothenburg
E-mail address: privacy@lindholmen.se
Telephone number: +46 (0)70-820 29 69

TILLSYNSMYNDIGHET
Namn: Integritetsskyddsmyndigheten, IMY
Postadress: Box 8114, 104 20 Stockholm,Sverige
E-postadress: imy@imy.se
Telefonnummer: +46 (0)08-657 61 00